Planit:Client Service Search

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In this Video you will Learn...
How can I find out if my client's financial plan needs review?
• Home menu
• How to search and what

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Administration Home Screen
Why You Should Use Planit Practice Management

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Navigation and Orientation Engagement Administration Review Process

The material in this video may differ somewhat from what you see on your site due to difference in version, jurisdiction, corporate content or access level. Regardless of these differences most of the core functions are consistent across all sites, so you'll be able to benefit by and large from what you learn in this video.

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The Client Service Search allows advisors to generate filtered lists of their clients based on either scheduled reviews of the financial plan, the portfolio or other events, as well as to find clients whose portfolios are out of balance with the target portfolio by more than a specified % or $ amount. Advisors can then dynamically link to any of the clients on the list to review the account specifics.

This screen is set up into two tabs:

  • Client Service Search
  • Scheduled Tasks


Client Service Search

Again this allows you to generate a filtered list of your clients based on various different criteria.

Under the Administration Section on the Personal Information the advisor can list the last time a financial plan or portfolio review was generated for the client. You can also set how frequently the item (plan or portfolio or other) is to be review - monthly, quarterly, annual etc.

As an example, if the portfolio was last reviewed on July 15th and you indicated a quarterly review is required and it is now October 16th, the software would say July 15+ 3 months = October 15th and it is past that date, so a review is required. If the current date was October 1st the client would not appear on the list.

Changing the date to a future date would cause the system to display clients scheduled for re view by that point in time.

If the IPS said that the client should have 50% in Fixed Income and 50% in Domestic Equities, these values would be entered in the Target Allocation. If on the Client Service Search you entered a Minimum % Variance of 5%, the system would flag this client if the current portfolio has 45% or less in either of these asset classes, or if either class had 55% or more (ie. 50% =/- 5%). The asset class most out of balance will be displayed. This feature only has value if the current portfolio allocation is updated over time.

The same logic applies with a Minimum $ Variance only it compares on a dollar variance basis. The reason you may use this is that for smaller accounts although an asset class may be out of balance by more than a specified percentage, the dollar value is to small to make rebalancing practical.

Scheduled Tasks

The Scheduled Tasks tab allows you to view any existing tasks. You are able to search for notes for all your clients and by various different tasks like, appointment, plan review or implementation required. This is a useful feature for those who are not using a CRM system and need help in managing the many tasks that need to be done for clients, sometimes over many months or years.


Under the Administration Tab on the Engagement Screen is where you can add such various tasks for our clients.